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ABA Job Description
FIRST VICE PRESIDENT
BASIC FUNCTION
The First Vice President presides and performs the duties of the President in his/her absence, assists the President as requested, and serves in an advisory capacity on the Educational Endowment Board.
FIRST VICE PRESIDENT QUALIFICATIONS
1. General leadership ability/experience
2. Be familiar with ABA policies and background
3. Organizational skills, presiding experience and typing ability desired
4. Become acquainted with bylaws and duties of all ABA committees
5. Have time and interest in furthering bell education through the distribution of funds, with the approval of the Executive Board, from the Educational Endowment Fund
CURRENT BYLAWS AFFECTING FIRST VICE PRESIDENT
Article IV - Officers and District Representatives
Article VI - Executive Committee
Article VIII – Nomination and Election Procedure
A. Slate of Officers and District Representatives
Article IX – Officers’ and District Representatives Qualifications, Term of Office and Vacancies
Article X – Duties of Officers and District Representatives
Article XIV – Rotating Committees
G. Educational Endowment Board
Article XXII – Convention Emergency Reserve Fund
Current Procedures
First Vice President
1. In absence of President, presides and performs duties of President
2. Study carefully the Job Description and Current Procedures of the President
3. Upon death, resignation, or removal of President, will assume presidency.
4. Upon receiving from the Nominating Committee the names of qualified candidates for rotating committees, begin to develop a list of possible appointees to the positions that need to be filled
5. Attend all meetings of the Corporation, the Executive Board, and the Executive Committee.
6. Shall be an advisory member of the Educational Endowment Board.
7. Prepare agenda for your first Executive Board meeting. Prepare lists of appointees and make an address list of officers and committee chairmen. Inform newly elected officers that they are to attend meeting.
8. About February 1st, contact qualified members to assume the various committee chairmanships and persons to serve on the rotating committees. Refer to Job Description Booklet for qualifications and duties.
9. Shall be responsible for providing place cards for the head table at all meals and plenary sessions at convention, (see enclosure 2)
10. Remit to Treasurer all expenses, with receipts, when the job is completed but no later than end of Fiscal year, March 31st Committees whose budgets are large, remit expenses with receipts for payment periodically and send in any remaining expense no later than end of fiscal year, March 31st
11. Submit four copies of annual report to ABA Recording Secretary at the Executive Committee meeting held before the annual convention; if not attending convention, send four copies of annual report to the President three weeks before convention.
12. Reply to correspondence from President and send copies of reply to Executive Board members.
13. The First Vice President shall have the honor of officially recognizing the Corporation's Past Presidents at a gathering of members at the annual convention. No gifts necessary.
14. The First Vice President shall be a member of the convention committee for the second convention after his/her election.
15. The First Vice President shall be Protocol Chairman for the first convention after his/her election. As such, he/she is responsible for the arrangement of order of seating at all functions of the Corporation.
16. ABA Committees listed in the Bylaws are formed to carry on the required business of the ABA and remain constant as permanent ABA Committees. Projects are developed through the Executive Board as a means to provide for a particular need; to promote interest in bells, to develop greater bell knowledge, and enthusiasm in bell collecting, i.e.. Auction and Behold. These projects continue until they are no longer effective and/or an improved project is approved by the Executive Board.
17. The First Vice President shall administer the Friends of ABA program. He/she will acknowledge all contributions made to this program. He/she will give an overview of the year’s activity at the annual convention.
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Enclosures: (1) Presidential Appointments to be Made
(2) Convention Head Table Seating
(3) Friends of ABA Note of Thanks – 1
(4) Friends of ABA Note of Thanks – 2
(5) Friends of ABA Note of Thanks – 3
(7) Friends of ABA Spreadsheet
Presidential Appointments to be Made
Around the first of February start calling possible appointees for the following positions: (Pertinent Bylaw is indicated)
a. Parliamentarian; Article X-A(2)
b. Chaplain; Article X-A(2)
c. Town Crier; Article X-A(2) and XI-B
d. Custodian of Properties; Article X-A(2)
e. Historian; Article X-A(2) and XI-B
f. Legal Advisor; Article X-A(2) and XI-B
g. Tax Consultant; Article X-A(2) and XI-B
h. Special Services Chairman; Article X-A(2)
i. Coordinator of Regional Groups, Chapters, and Study Clubs; Article X-A(2)
j. Welcome Letter Writers; Article X-A(2) and XI-A
k. Corporation Representative; Article XI-B and also must live in Connecticut
l. Internet Coordinator; Article XI-B, requires a Bylaw change
m. Membership Directory Coordinator; (every three years) Standing Rules Article IV
n. Coordinator of BEHOLD Displays; Article XV-B
o. Certified Public Accountant; Article XI-B
One new member plus any replacement members necessary for the following rotating committees:
a. Trustees; Article X-A(2)
b. Membership Expansion; Article X-A(2)
c. Nominating (one member shall be a past president) Article X-A(2) and XIV-C(2)
d. Audit; Article X-A(2) ^
e. Job Description (one member shall be a past president) Article X-A(2) and XIV-H(3)
f. Charter, Bylaws, and Standing Rules; Article X-A(2)
g. Educational Endowment Board; Article X-A(2)
Chairmen and Positions not Appointed by the President
a. Bell Tower Standing Committee Chairman; Article XVIII-A(6)
b. Bell Tower Advertising Chairman; Article XII-K(4)
c. Membership Chairman; Article XII-C(5)(7)
d. Editor; Article XII-A(2)(4)
e. Convention Hotel Coordinator; Article XVIII-B(I)
f. Convention Standing Committee Chairman; Article XVIII-B(I)
g. Past Presidents on the Executive Board; Article V-B (selected by Past Presidents)
h. Budget; Article XV-C
Obtain the list of new officer nominations and if they are on any committees, replace them with another member. They cannot serve in both capacities.
ABA Convention Head Table Seating
*First Plenary Seating
ABA President ABA First Vice President
Parliamentarian ABA Second Vice President
Recording Secretary Corresponding Secretary
Chaplain Treasurer
District Representative District Representative
District Representative District Representative
Immediate Past President Town Crier
** Hotel Representative *Convention Chairman
Bylaws Chairman **City Representative
* Spouses not at head table for business meeting
* * Leave head table before business meeting
(Others with reports, sit in front rows; come to microphone to report)
*Second Plenary Seating
ABA President ABA First Vice President
Parliamentarian ABA Second Vice President
Recording Secretary (Roll Call) Treasurer
Corresponding Secretary Invocation Presenter
District Representative District Representative
District Representative District Representative
Nominating Chairman (Presents Slate) Membership Chairman
Immediate Past President Incoming Convention Chairman
Audit Chairman (Invitation to next Convention)
* Spouses not at head table for business meeting
(Others with reports, sit in front rows; come to microphone to report)
*First Luncheon Seating
* *ABA President ABA First Vice President
Master of Ceremonies ABA Second Vice President
Convention Guidelines (Recognition of First Timers)
Recording Secretary Corresponding Secretary
Treasurer Editor (s)
Chaplain BEHOLD Coordinator
Nominating Chairman Educational Endowment Chairman
Convention Hotel Coordinator Special Services Chairman
Convention Standing Committee Chairman Bell Tower Advertising Chairman
Immediate Past President Charter Bylaws Chairman
* Spouses included at President's discretion
**Executive Board (current) seated at head table for two meals and plenary sessions
(All committee chairmen seated at head table at one meal)
*First Dinner Seating
ABA President Master of Ceremonies
ABA First Vice President (Recognition of Invocation Presenter
Past Presidents) Treasurer/Budget
ABA Second Vice President District Representative
District Representative District Representative
District Representative Corresponding Secretary
Directory Chairman Tax Consultant
Job Description Chairman Convention Guidelines Chairman
Convention Chairman Internet Chairman
Chairman of Past Presidents Recording Secretary
Membership Chairman
*Spouses seated at head table at President's discretion
(All Chairmen seated at head table for one meal)
(Executive Board members seated at head table for two meals)
*Second Luncheon Seating
Master of Ceremonies ABA President
Bell Tower Standing Committee Chairman Invocation Presenter
Internet Chairman Trustee Chairman
Past President Representative on Ex. Board Auctioneer
Past President Representative on Ex. Board Audit Chairman
Corporation Chairman/Organizational Bell Parliamentarian
Welcome Letter Writers Chairman Historian
Membership Expansion Chairman ABA Immediate Past President
District Representative District Representative
District Representative District Representative
Regional Coordinator Convention Photographer
(Recognition of Chapter Representatives)
Town Crier
* Spouses seated at head table at President's discretion
(All Chairmen seated at head table for one meal)
(Executive Board members seated at head table for two meals)
*"Banquet Head Table Seating
Incoming ABA President and spouse Outgoing ABA President and spouse
Incoming ABA First Vice President and spouse (Master of Ceremonies)
Incoming ABA Second Vice President and spouse Outgoing ABA Immediate Past President and spouse
Incoming Recording Secretary and spouse (Installation of Officers)
Incoming Corresponding Secretary and spouse ABA Past President Chairman and spouse
Incoming Treasurer and spouse (Presents Past President pin and organization bell)
Incoming Immediate Past President and spouse ABA Past President representative on
Incoming District Representative and spouse Executive Board and spouse
Incoming District Representative and spouse ABA Past President represnetative on
Incoming District Representative and spouse Executive Board and spouse
Incoming District Representative and spouse Outgoing Chaplain and spouse (Invocation)
**Spouses seated at head table at banquet