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ABA Job Description

JOB DESCRIPTION COMMITTEE

BASIC FUNCTION

Responsible for keeping all officer/committee Job Description guidelines current.

Annually update all guidelines, directives, and relevant bylaw changes.

JOB DESCRIPTION COMMITTEE QUALIFICATIONS

1. Possess computer skills and be able to access the Bylaws and Job Descriptions of the ABA Website

2. Have basic knowledge of ABA Bylaws and officer/committee duties

3. One member shall be a Past President of the Corporation

CURRENT BYLAWS AFFECTING JOB DESCRIPTION COMMITTEE

Article VI - Executive Committee

Article XII - Duties of Appointees

Article XIII – Rotating Committee Appointments

Article XIV – Rotating Committees

H. Job Description Committee

Current Procedures

Job Description Committee

1. By September, receive from the Charter Bylaws and Standing Rules Chairman any revised bylaw changes or additions passed by the membership at convention. Make copies of revised bylaws for Job Description books.

2. Make the Job Description changes resulting from bylaw revisions and Executive Board motions.

3. By January 15, send a letter/email to all current officers and committee chairmen, asking that any suggested changes or additions in their Job Description and/or Current Procedures be sent to the Job Description Committee Chairman by February 20th. Request officers/chairmen to include any forms or sample letters used.

4. Assess all suggested changes submitted by officers/chairmen, making sure that they do not conflict with the Charter Bylaws and Standing Rules of the Corporation. Make revision, where appropriate, and send to Executive Board members and all Job Description members by April 1st requesting their review and any input by April 15th

5. After review, prepare revisions for the Internet Coordinator to use for posting on the ABA website. The posting will be done after the Job Description report is given at the ABA Executive Committee meeting at convention.

6. Remit to Treasurer all expenses, with receipts, when the job is completed but no later than end of fiscal year, March 31st. Committees whose budgets are large, remit expenses with receipts for payment periodically and send in any remaining no later than end of fiscal year, March 31st

7. Submit four copies of annual report to ABA Recording Secretary at the Executive Committee meeting held before the annual convention; if not attending convention, send four copies of annual report to the President three weeks before convention.

8. The Chairman shall attend Executive Committee meeting chaired by President on the day before convention. (It is helpful if the incoming chairman is also able to attend the meeting.)

9. The Chairman shall hold a meeting with the committee members during the convention and invite the newly appointed committee member to the meeting.

10. After the convention the Chairman shall email all new officers, committee chairmen, and committee members advising them of how to access their job description on the ABA website. (http://www.americanbell.org/)

Enclosures: Procedure Change Letter

Job Description Committee Information Letter

Enclosure: Procedure Change Letter

Procedure Change Letter

January 15, 20___

Subject: Review of Job Description and Current Procedures for

(Title of office or committee) of ABAII

To: (name and title of officer or committee chairman)

Please review carefully the Guidelines for the Job Description and Current Procedures as found on the ABA website for your _______ (office or committee). If there are changes or additions you would like to make in the Current Procedures for your office, email/mail them to me by February 20th. Please list any additional procedure(s) you have used in your position that are needed for your successor to carry out the position more efficiently. Use brief definitive statements rather than long paragraphs. Include deadline dates and a copy of any pertinent form or letter that proved helpful.

If you do not have any changes, please send me a card or E-mail to that effect before

February 20th.

The Job Description Committee will use your suggested additions/changes in updating your Job Description and Current Procedures.