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1. Should be acquainted with members' talents, capabilities, and interests.
2. Be aware of duties and responsibilities required by each office as stated in the Current Procedures.
3. Assure that prospective candidates have a working background, experience, and knowledge of ABA.
4. Have the time to work closely with the committee and to carry on correspondence with each prospective candidate.
5. Be able to meet deadlines.
Article IV Officers and District Representatives
Article VI Executive Committee
Article VIII Nomination and Election Procedure
A. Slate of Officers and District Representatives
Article IX Officers and District Representatives Qualifications, Term of Office and Vacancies
Article X Duties of Officers and District Representatives A. President
Article XII Duties of Appointees
Article XIII Rotating Committee Appointments
Article XIV Rotating Committees
1. Before June 1, send to the Bell Tower Editor for publication in the Jul-Aug Bell Tower the Prospective ABA Officer and Committee Survey form.
2. Meet at convention with committee and Immediate Past President. Invite the new appointee to the meeting. Provide each committee member with a copy of the ABA Job Description and Current Procedures for each elective office to be filled.
3. At convention meeting discuss any list of candidate prospects received from the previous Nominating Chairman, plus other prospects suggested by the committee. Prospective candidates should meet qualifications before being considered for each position. Mail a copy of the Prospective ABA Officers and Survey and the Nomination Committee Survey to any names discussed for possible officer candidates.
4. At the convention meeting, also begin to compile names who could be considered for committee appointment in the future. Consider members who are leaders in chapters/study clubs and who attend conventions. Send the Prospective ABA Officers and Committee Survey to any suggested names for committee appointments.
5. After September 15, send copy of all survey replies to each committee member for review, including a list of those willing/unwilling to serve with reasons. See Bylaws XIV-C in the Job Description. Contact First and Second Vice President, Corresponding Secretary, and Treasurer, if he/she has only served one year, to determine if they will accept appointment for the following year.
6. Request each committee member to send by November 1, in writing, their three selections for each office to be filled.
7. By December 1, put slate of officers together from committee selections with at least three candidates, if three qualified are available for each office, and mail to the committee for their vote. Selection of each candidate is by majority vote of the committee.
8. Send Officer Nominating Notification Letter and a copy of the ABA Job Description and Current Procedures for that office to the candidate rated first, send to second choice if first choice does not accept, and then to the third choice, if necessary, if no candidates accept for a particular office, re-qualify candidate for that position only.
9. By February 1, advise President, First Vice President, Committee and Bell Tower Editor in writing, of the slate of officers. Thank the candidates for their participation.
10. By February 1, when the slate of officers has been completed, send names of members considered for elective office, but not selected, as well as all names of those who completed the Prospective ABA Officers and Committee Survey to the incoming President for making committee appointments.
11. Update Nominating Committee files, including members willing/unwilling to serve with reason, plus completed list of committee appointment suggestions. Send files to the new Nominating Committee Chairman.
12. Remit to Treasurer all expenses, with receipts, when the job is completed but no later than end of fiscal year, March 31st Committees whose budgets are large, remit expenses with receipts for payment periodically and send in any remaining expense no later than end of fiscal year, March 31st.
13. Submit four copies of annual report to ABA Recording Secretary at the Executive Committee meeting held before the annual convention; if not attending convention, send four copies of annual report to the President three weeks before convention.
14. The Chairman shall attend Executive Committee meeting chaired by President on day before convention.
15. Members of the committee will receive a copy of the Current Procedures from the Job Description Committee.
16. The Chairman does not report to the President during the search for nominees for specific officers. However, the Chairman of the Committee shall notify the President of its final decision on nominees before publication of the slate in The Bell Tower. The slate of nominees is presented at the ensuing annual convention for a vote of the members present.
Enclosures:
Prospective ABA Officers and Committee Survey
Officer Nomination Notification Letter