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ABA Job Description

SPECIAL SERVICES

BASIC FUNCTION

Maintains a supply of ABA bell items for sale to members and provides ABA programs

for rent to chapters and regional groups.

SPECIAL SERVICES CHAIRMAN QUALIFICATIONS

   1. Have time to maintain an adequate supply of items for sale and record up to date.

   2. Have time to schedule rental programs and mail promptly.

CURRENT BYLAWS AFFECTING SPECIAL SERVICES

Article VI - Executive Committee

Article X - Duties of Officers and District Representatives

A.     President

Article XI – Terms of Office for Appointees

Article XII – Duties of Appointees

            E.  Special Services Chairman

Current Procedures

 Special Services

1. Establish and maintain an inventory of all items handled by Special Services.  This includes rental programs, jewelry, stationery, and other items available for sales. See Inventory and Quantities Sold worksheet which is timesaving for periodical inventory checks.  Order items for sale when necessary.  Refer to past order forms for some ideas as to where to start looking for competitive prices.  See Inventory worksheet. Send bill to ABA Treasurer. These amounts will be charged to inventory rather than expenses.

2. Maintain records of ail monies received and disposed of same. Maintain records of all orders received from and mailed to members. Use Sales and Rentals worksheets. Fill in these worksheets with all pertinent information before mailing sales or rental items to ABA member. These worksheets are an easy way to update Inventory worksheet records.

3. Mail all monies to ABA Treasurer. Send one INCOME and EXPENSE form (two forms per page) along with the rental or sales payment. The Treasurer will send a receipt after she has received the payment. Be certain to include name of program (circle T or S) or exact description of sales item (e.g. four Fold Notes rather than just stationery). Sales items or rental programs should be mailed within 48 hours of receipt of order, be sure to insure the tapes or slides.

4. Notify ABA Treasurer when programs are returned so that she/he will refund the appropriate amount to member. Fill out expenses portion of INCOME and  EXPENSES form and send to Treasurer as notification that tape or slides have been returned to Special Services.

5. Submit a listing of all items for sale with prices and a listing of programs for rent to the Bell Tower Editor. Update as necessary.

6. Make arrangements with the Convention Chairman to have a Special Services sales table at annual convention. Bring enough of the various items for immediate sale. When possible, also ask to establish a sales table at any Regional which you may be attending.    

7. Submit detailed report to ABA Executive Board prior to annual meeting.     

8. Remit to Treasurer all expenses, with receipts, when the job is completed but no later than end of fiscal year, March 31st Committees whose budgets are large, remit expenses with receipts for payment periodically and send in any remaining expense no later than end of fiscal year, March 31st. See EXPENSES July 1 - March 31 form. Also on March 31 send ESTIMATED EXPENSES to the Treasurer. Finally, use EXPENSES April 1 - June 30 to list actual expenses.      

 9. Submit four copies of annual report to ABA Recording Secretary at the Executive Committee meeting held before the annual convention; if not attending convention, send four copies of annual report to the President three weeks before convention.

10. Attend Executive Committee meeting chaired by President on day before convention.

Enclosures: 

Special Services Account Form

Special Services Inventory Worksheet

Special Services Account Form

Special Services Committee

Inventory and Quantities Sold Worksheet